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Monday 30 August 2010

Why You Need to Be Disorganised to Be Creative


by MARK MCGUINNESS on FEBRUARY 5, 2008
Magnetic Poetry
Photo by Mami
I ruffled a few feathers over on Business of Design Online when I wrote about Why You Need to Be Organised to Be Creative. In the comments I was accused of writing ‘LIES!!! ALL LIES!!’ and ‘rubbish!’ because ‘Organisation and routine destroy creativity’ and ‘if you are organized you are probably not very creative’. It’s true that organisation and discipline are probably not the first thing that spring to mind when we think of creativity, but if you look at the actual working habits of highly creative people you’ll usually find these qualities in abundance. Hugh MacLeod puts it more pithily (and poetically) than I can:
Like making a fire from rubbing sticks together, creativity’s heat comes from work. Work requires dedication.
So I wrote that post (which became the first chapter of my e-book on Time Management for Creative People) to highlight the often-overlooked factor of organisation in the creative process – and I stand by it. But now I’m going to follow Roger von Oech’s advice to look at things in reverse and argue the opposite point of view.

Inspiration – the magic 1%

It’s all very well being organised and disciplined, but there comes a point where you have to let go of your carefully crafted structures. Creativity may be 99% perspiration, but without the magic 1% of inspiration, all your hard work will count for nothing. Just ask Salieri. And by definition it comes as a surprise, even a shock – we’re working away on a project or problem, and something unexpected pops into our minds: a line of poetry; a vivid image; a new idea; a catchy riff or rhythm.
Creativity is difficult, unpredictable and often frustrating – but once you’ve experience that ‘Eureka!’ moment of inspiration, it’s hard to imagine why you would devote yourself to anything else. That 1% makes the other 99% a worthwhile investment of effort.

Creative disruption

When I interviewed the poet Paul Farley about his writing process for Magma Poetry, he told me how difficult he finds it to write at set times, so that a poem usually has to barge into his life as an interruption while he’s supposed to be doing something else:
I don’t have any set routines or ‘poem traps’ … Wim Wenders said something that rings true: he was able to do all kinds of thinking on journeys or while he was out in the world, but once he sat himself down at a desk … nothing. It all dried up. A large part of writing poetry for me has been skiving, wriggling out of things that needed doing, carving out time in an already busy day.
I love the idea of writing as ’skiving off’. I can definitely recognise the experience Farley is describing here. Maybe we poets are particularly prone to this feeling – compared to writing poetry, there’s nearly always something else more useful to do. But I’m sure all creatives can relate to the idea of creativity as a transgression, of crossing bounds into a more playful, even irresponsible zone.
Farley also talked about being ‘mugged’ by the urge to write. All writers recognise the experience of a line or phrase suddenly popping into the mind fully formed, while they are walking down the street or making a cup of tea. The French poet Paul Valéry called these ‘les vers données’ (the given lines) as opposed to ‘les vers calculés’ which the poet has to work at.
It’s wonderful to be handed a gift like that, but what can you do on the days when the Muse doesn’t mug you? How can you break through your self-imposed structures and surprise yourself with the magic 1%?

Games of chance and skill

One of my favourite ways of avoiding writing and just playing around with words instead is to get out my Magnetic Poetry. The childish game of pushing magnetic words around on a board is about as far as you can get from the serious business of writing great poetry. Which is why I love it. By putting down my pen and playing with words like bits of Lego, I’m instantly reduced to the status of an amateur pottering around with gibberish on the fridge door. Sometimes I close my eyes and string lines of words together by touch, before looking at the random combinations. But mostly I just like playing around with the magnetic pieces, letting my mind drift while I try out new combinations and pull them apart, like watching waves forming and breaking or a crowd of people crisscrossing to and fro.
Usually it’s just good fun, a way of relaxing or limbering up before I pick up the notebook again, and I find that the words flow a bit easier afterwards. Sometimes I find a half-formed phrase I can use, or an odd juxtaposition of word sparks something in my imagination and I find myself writing again. Occasionally, there’s something about a cluster of magnetic words that makes me leave them on the board, and come back to them next time, toying and tinkering with the little constellation. A few years ago, this process produced this odd little rhyming quatrain:
Magnetic poem?
Photo by Mami
Obviously it was nonsense. But somehow I didn’t like to dismantle it. It wasn’t doing any harm, so I let it be. A few months later, my friend Paul, a very talented poet, popped round and noticed the little stanza. ‘It does work then’, he said. Now I respect Paul’s opinion on poetry, so I was pleased he liked it, even though I didn’t feel I could take much credit for it. I hadn’t exactly ‘written’ it, after all.
That was several years ago. In the end I tidied the magnets away, but the four-line stanza stayed in my mind. It was as if that random combination of words had opened a door, to a place I could never have found without stumbling upon it. Over Christmas a few weeks ago, I took the stanza as a starting point and started playing around with variations on the theme. Now I’ve developed it into a poem which is almost finished. The trick is to allow myself to be carried along by the fragment’s strange logic and let the poem go where it wants to. I’m nearly there, but not quite.

How can you create creative disruption?

In one sense, you can’t. Disruption, chaos and inspiration aren’t susceptible to conscious control. But if we can’t approach them directly, we can at least be open to their promptings, or maybe offer them an invitation.
Be alert
This is what Paul Farley does. He could easily ignore the urge to write and get back on with the task in hand, but he doesn’t. He stops and listens, makes time for his Muse ‘in an already busy day’. Thomas Hardy was another poet who described himself as ‘a man who used to notice such things’ – and wrote them down.
So the next time an idea arrives in your life unannounced, pay attention. Write it down, make a sketch or take a few minutes to think it through. The Muse is like anyone else who wants to be a part of your life – the more encouragement you give her, the more often you will see her.
Relax
Its no accident that Archimedes’ Eureka! moment came while relaxing in the bath. There are numerous stories of creative discoveries being made when the creator took a much needed break after working hard on a project. Remember: 
hard work + a break = creative incubation.
Play
Creativity is like sport – a game enabled by rules and conventions, but remember that the spirit of play is more important than the letter of the law. Don’t take your work so seriously. Remember why you started creating things in the first place – chances are it was for fun. Find a way of playing around with the tools of your trade – whether words, images, shapes, sounds or whatever.
It’s hard to take myself seriously as a poet while playing with Magnetic Poetry. But it’s a lot easier to enjoy words for their own sake and get lost in the game of trying new combinations. And the serious poet should know that ‘amateur’ comes from the Latin ‘amare’ – ‘to love’.
Use a ‘randomizer’
I like Magnetic Poetry. Burroughs and Bowie used the 
cut up technique – cutting up a text and rearranging the lines to produce odd combinations and trigger inspiration. It’s also a favourite of e-mail spammers trying to get their missives past automatic filters – I once closed the circle and cobbled together a poem made of spam.
Other artists use automatic writing or drawing. Actors play improvisation games, musicians ‘jam’. Notice how these are not completely random activities – most of them are games with simple rules that generate random elements.
Find a device or game that acts as a randomizer, throwing up new combinations that can spark your imagination into life.
These days you also have plenty of digital oracles at your fingertips:
  • If you’re stuck for an idea, think of your project or problem and put the first three words that come into your mind into Google and see what comes out.
  • Brian Eno and Peter Schmidt’s Oblique Strategies cards for random inspiration are now available as a Mac dashboard widget and various software versions for PC and Mac.
  • If you visit Roger von Oech’s home page and click on Roger’s picture at the top, you’ll be presented with a random ‘whack’ from his Creative Whack Pack.
  • Stumbleupon is a great way to discover new websites by ’stumbling’ through the recommendations of its users.
  • Burroughs had to laboriously cut up his texts with a pair of scissors – save yourself the trouble with this online cut-up engine.
Notice patterns
Good writers need to be good readers – noticing patterns and potential in a first draft, which they can then work up in the next draft. Sometimes a friend or collaborator can help you train your eye. I took that snippet of magnetic verse a little more seriously after Paul had spotted it too. I read an interview with the surviving members of Joy Division recently – one of the band said that although Ian Curtis rarely played along in jamming sessions, he was very good at listening and picking out the good bits, which the band then worked up into a finished song.
Next time you’re drafting, jamming, sketching or improvising, be alert for catchy patterns or points where the work comes alive and excites you. Be careful not to impose structures or order on the work – just notice the patterns and structures that emerge from the chaos, as if out of thin air.

Over to you

What role does chance and chaos play in your creative process?
How do you invite inspiration? How do you respond to it?
Do you use any randomizing games or techniques?

Time Management #8: Resources



Mark McGuinness
In this series I’ve given you my take on time management and how it can help or hinder creative work. In doing so, I’ve taken elements from different systems, having assimilated them over time and adapted them to my own needs. If you are keen to investigate these systems, please make sure you try them one at a time! Otherwise you’ll end up confused. It’s worth devoting some time to working with a system until you know it really well, before deciding whether you need to add to it.
The following are all resources I’ve used myself - if you have any recommendations of your own to share, please leave a comment.

The e-book of this series - Time Management for Creative People

If you enjoyed this series you can download it as a free e-book. The Creative Commons licence means you are free to copy and share the e-book on a noncommercial basis, as long as you keep it intact and credit me as the author.

My ‘GTD’ delicious bookmark

My GTD del.icio.us bookmark is where I bookmark any web pages I find with useful material about time and workflow management. (‘GTD’ stands for ‘Getting Things Done’.) If you subscribe to the RSS feed for this bookmark then you’ll receive new recommendations as I find them.

The creative process

The Creative Habit – Learn it and Use it for Life, by Twyla Tharp
Very down-to-earth, very practical, very inspiring. The famous choreographer shares her working routine and argues passionately that inspiration doesn’t come without a lot of perspiration, discipline and hard work. Highly recommended for anyone who takes their creativity seriously.
Creativity – Flow and the Psychology of Discovery and Invention, by Mihaly Csikszentmihalyi
Classic study of the creative process, based on the idea that peak creative performance is characterised by the state of creative flow, in which distractions are tuned out and there is a single-minded focus on the work. Achieving more creative flow is one of the main reasons for a creative person to learn about time management.
Creators on Creating, edited by Frank Barron, Alfonso Montuori, Anthea Barron
A rich collection of first-hand accounts of the creative process, including some fascinating descriptions of creators’ working habits. Contributors include Leonardo da Vinci, Brian Eno, Ingmar Bergman, Isadora Duncan, Richard Feynman, Rainer Maria Rilke and Frank Zappa.

‘Do It tomorrow’ – Mark Forster’s approach

Do It Tomorrow and Other Secrets of Time Management, by Mark Forster
If you’re pushed for time and want a book on time management that will deliver results fast, this is the one I recommend. The book is deliberately provocative, prompting you to reconsider working habits you take for granted and full of non-obvious suggestions that make complete sense once Mark has explained his reasoning. Not only that, the ideas work and can be applied almost immediately.
Mark’s system is not as complex as David Allen’s (see below) but that doesn’t mean it’s less powerful, it’s just different. It may well be all you need.
Mark also writes a lively and useful blog, Get Everything Done and provides a selection of Time Management Articles.

‘Getting Things Done’ – David Allen’s system

Getting Things Done - How to Achieve Stress-Free Productivity, by David Allen
David Allen’s ‘Getting Things Done’ is a powerful system with legions of devoted fans. It’s not for the faint-hearted however - once you’ve read the book it takes 2-3 full days of work to capture all of your commitments and set up the system. Having done this, I would definitely say it’s been worth the time and effort, even if it means sacrificing a weekend.
David Allen’s website - lots of resources, including free articles, a blog andforums.
Productive Talk Podcast - Merlin Mann Interviews David Allen about his system.
Getting Things Done Guru David Allen and His Cult of Hyperefficiency - Wired Magazine feature on the origins of Getting Things Done.
Getting Design Done - excellent piece about the Getting Things Done system and Creativity, from D. Keith Robinson at Graphic Define.
Implementing GTD for Creative Work? Merlin Mann of 43 Folders responds to Keith Robinson’s article and asks whether GTD and creativity are compatible - prompting an interesting discussion in the comments.

Software

If you’re a Mac user, Isolator will help you concentrate on your work by blacking out everything on your screen except the menu bar and the application you are currently working in. I gather Dropcloth does the same for Windows.
I use iGTD to organise my projects and ‘to do’ lists. It’s flexible and reasonably user-friendly.
When I had a PC I used Thinking Rock which has similar functionality.

Blogs

43 Folders is a hugely popular GTD blog, run by Merlin Mann. A vast archive of tips and techniques for improving your productivity. I’m tempted to say I don’t know how he finds the time, but I’ll resist.
Lifehacker is a constant stream of potentially useful productivity tips, many of them tech-oriented, e.g. Manage a to-do list with your iPod touch. There are lots of posts published every day, but it doesn’t take long to read - I just skim through the headlines until I find something useful.
Lifehack.org is another deservedly busy and popular productivity blog, run by Leon Ho and his team.
The Four Hour Work Week - As the title of his book The Four Hour Work Weeksuggests, Tim offers a radical and provocative approach to rethinking your work and life. It goes way beyond time management and is a provocative and stimulating read for anyone who feels overloaded with work and wants to spend their time doing more interesting things. I first heard about Tim’s ideas through this interview with Darren Rowse of Problogger.

Stationery

The Behance team specialise in helping creative professionals ‘make ideas happen’. They espouse a philosophy of ‘productive creativity’, embodied in theirAction Method and in their range of products for capturing and processing creative ideas. I blogged about their Action Pad for creative meetings a while ago.
There’s an argument that having good quality tools will encourage you to use them more. Since buying some Moleskine notebooks earlier this year I’ve definitely noticed my fingers itching to scribble down more creative ideas and lines of verse.

What do you recommend?

What about you? What resources do you use to manage your workload? Please share your recommendations for books, websites etc. in the comments.

Time Management #7: Review Your Commitments




Mark McGuinness
Obviously, there’s no point capturing all those to-do items unless you’re going to do something about them. Which means regularly ‘emptying the buckets’, reviewing your commitments and deciding what to do. How you do this and how often is up to you, but here are a few principles to bear in mind.

Why should you review?

  1. First, and most obviously, to make sure you actually do the tasks on your to-do lists!
  2. If you don’t review the lists regularly, you’ll soon stop trusting them and won’t be able to use them to get things off your mind.
  3. It’s important to set aside time to think about how you’re going to approach your work. It’s tempting to ‘get going’ first thing in the morning, so you feel like you’re getting things done – but whenever I do this, my day is always less productive and more stressful than on days where I take 10 minutes to review my commitments and decide how I’m going to tackle them.
  4. It helps you step back and see the ‘big picture’ of your work, weigh up priorities and make decisions about your next steps.
  5. Whenever you review your upcoming work and are confident you can get it all done, it will be a weight of your mind and your energy level will rise. If you review and find that you are not confident of getting it all done, then the review will be even more valuable – better to find out now than later on!

When should you review?

In his book Getting Things Done, David Allen suggests that you review your to-do lists as often as you need to in order to feel on top of things. I do a mini-review every morning when I look through my e-mails and other in-trays (from yesterday of course).
A larger-scale weekly review is one of the cornerstones of the Getting Things Done system. David Allen describes the weekly review as a time to:
  • Gather and process all your ‘stuff’
  • Review your system
  • Update your lists
  • Get clean, clear, current and complete
I’ll be honest and say I don’t do the review every week. Some weeks simply feel too busy, other weeks I’m so caught up in what I’m doing that stopping to review seems like an unnecessary interruption. But whenever I do make time for it, I always feel better – the review gives me a clear sense of where I am and what I’m doing. I nearly always find something important that was in danger of slipping through the cracks. After finishing the review, I’m full of renewed enthusiasm for my work. So maybe I’ll do it this week after all…

How should you review?

In his book, David Allen gives detailed instructions on performing a weekly review. But it’s really up to you how you do it – the review is about doing whatever you need so that you feel on top of your work.
Here’s what I usually do:
  1. Empty all my ‘buckets’ (For a definition of buckets see the previous post, Get things off your mind.)
  2. Review my diary.
  3. Review my to-do lists, deleting anything I’ve done or am not going to do.
  4. Decide on my priorities – which projects do I really want to move forward in the next week? How will I find time for them?
  5. Backup my computer and blogs.
It’s important to empty your buckets by making sure you have a record of each task in a place where you will find it when you need to. It’s up to you how you manage your to-do lists – you might like to have one big list or several, on paper or in digital format. David Allen suggests you have different lists for different contexts – e.g. a list of phone calls to make by the phone, a separate list of things to do when you’re in town etc.
I use iGTD to manage most of my lists – it’s designed for the Getting Things Done system and allows me to assign tasks to both projects (e.g. ‘Blog ideas’) and contexts (e.g. phone calls or e-mails). When I empty my buckets, I transfer any tasks from meetings, answerphone messages, notes etc. to iGTD. There’s no need to do this for e-mails, as the e-mails themselves serve as reminders of the tasks – I’m not finished until the inbox is empty.
Reading through that last paragraph, I realise how geeky I must sound! Well, I’ll let my friends be the judge of that. The system probably sounds like a lot of work, but I hardly notice it any more. It took a while to get used to this way of working, but now it works so well for me, I take it for granted. Dealing with tasks in this way has almost become automatic, leaving my mind free to think about more interesting things.
On the subject of geekiness, it will probably come as no surprise to learn that Getting Things Done and similar systems can become an obsession with some enthusiasts. If you’re not careful you can spend so long reviewing and tweaking your system that you never get round to actually doing the things on your list… Having said that, I’ve found the time I’ve invested in investigating these systems and changing my working habits has been repaid many times over. I hope this series helps you make your working life more productive, enjoyable and creative – please share your experiences and questions in the comments.
In my final post I’ll point to some useful books, software and websites to help you fine-tune your own personal organisation system.

Questions

  • How often do you review your commitments? Daily? Weekly? Never?
  • What difference does it make when you make time to review?
  • What difference does it make when you’re ‘too busy’ to review?
  • How do you review? Any tips you’d like to share?

Time Management #6: Get Things Off Your Mind



Mark McGuinness
So you’re sitting at your desk, trying to focus on a piece of creative work – but it’s hard to concentrate, there’s something nagging at your attention. Suddenly it pops into your mind – you’ve forgotten something urgent! Or even worse, you get a phone call or an e-mail out of the blue demanding to know why you haven’t delivered on a promise. Or you notice a post-it on the floor, which has fallen off your monitor, containing a reminder to DO SOMETHING VERY IMPORTANT… by yesterday.
If this happens to you often enough, you get used to living with a constant low-level anxiety – scanning your memory, your desk, your e-mails, you post-its, your scattered to-do lists – as you worry that you’ve forgotten something important. When you agree to do something, you may write it down – but can you be 100% sure you’ll notice the note in time to do it? Or if you’re out and about and make a commitment, how can you be sure you’ll remember to put it on your to-do list when you get back to the office? Wherever you go, whatever you’re doing, somewhere at the back of your mind you’re wondering whether you’ve forgotten something vital that could blow up in your face at any moment.
How about this for an alternative?
  • What if you could dedicate fully 100 percent of your attention to whatever was at hand, at your own choosing, with no distraction?
  • It’s a condition of working, doing, and being in which the mind is clear…
  • Most people give either more or less attention to things than they deserve, simply because they don’t operate with a “mind like water”.
No, it’s not an ancient Zen text – these words are lifted from David Allen’s best-selling book on productivity, Getting Things Done. When I read this section of the book, I grasped the true value of having a system for managing your workload – not merely to be more productive but to reclaim your own mind by clearing out unnecessary mental clutter caused by trying to keep track of all your work commitments.
Before discovering the Getting Things Done system, I would typically have several to-do lists on the go at once, on different sheets of paper, not to mention the post-it notes stuck to my monitor. But I wasn’t in the habit of writing everything down, so there were always several items I had to remember at any one time. I was vaguely aware that the effort to remember – and anxiety about forgetting – was taking up valuable mental energy and clouding my mind. I resented this all the more, because I had experienced the opposite. I had been on retreats where I had experienced a wonderful mental clarity and peace of mind after several days of silent meditation. But each time the retreat ended, I was frustrated when this clarity was eroded by the demands of everyday life.
When I read David Allen’s book, I saw the possibility of experiencing the clarity of a ‘mind like water’ in the midst of my daily work. Apart from the obvious emotional benefits, I could see that it would help my creativity – the ‘mind like water’ state sounds very similar to creative flow as described by psychologist Mihaly Csikszentmihalyi: ‘an almost automatic, effortless, yet highly focused state of consciousness’.
So how does David Allen suggest we can achieve this state of mind while dealing with the pressures of work?

Set up ‘buckets’ to capture your commitments

‘Buckets’ are physical or virtual containers where you capture important information, demands and commitments so that they can’t ‘leak’ away and be forgotten. You should have as few of these as possible, but as many of them as you need.
Here are my buckets:
  • A plastic in-tray for incoming letters, business cards, papers, meeting notes, scribbled to-do lists, etc.
  • My e-mail inbox
  • The inbox on iGTD – the software I use to manage my to-do lists
  • My two answerphones (one mobile, one landline)
  • The ‘Drafts’ folder on my mobile phone – I always carry my phone with me, so if I have an idea or make a commitment when I’m out and about, I write a text message to myself and save it in the drafts folder.
Important:
  • Put ALL your commitments into these buckets. Even if I think I can remember a task easily, it will take up valuable mental space – if I put into one of these buckets, I will get it off my mind.
  • NEVER put a commitment anywhere but in your buckets. If I don’t put it in one of the above places, I have to assume it won’t happen. So I’ve trained myself to do it. This was a bit odd at first, now it’s almost automatic and I feel a slight sense of relief each time I get something off my mind and into a bucket.

Benefits

  • When you get things off your mind you can forget about them and give your full attention to whatever you’re doing in the moment – such as your creative work.
  • You’ll stop forgetting important things – the number of commitments I’ve forgotten has dropped dramatically since using this system.
  • You’ll stop worrying about forgetting things – see above.
  • You can easily review your commitments – so you’re less likely to take on more than you can manage.
So am I now living in a constant state of blissful peace and clarity? Not quite. If that’s your goal then it’s hard to beat the monastic routine. But I’ve definitely removed one big source of stress from my life – the effort of remembering important commitments and the danger of forgetting them. I’ve been using the ‘buckets’ system long enough to know that once I put a task in a bucket, I won’t forget it. So once I’ve made a note, I can stop thinking about it and concentrate on whatever I’m doing right now.

Yes but…

  • I don’t like the idea of having to write everything down – Neither did I. But once I tried the system, I found the benefits easily outweighed the effort. Now it’s become a habit and I hardly notice it.
  • It’s all very well capturing all this stuff in buckets, but how do I know I’ll do anything about it? That’s what the next post is about - stay tuned…

How about you?

  • What difference would it make to your life if you knew you would never forget another important commitment?
  • What would it be like if you could get your commitments off your mind and stay focused in the present?
  • What difference would it make to know that you could review all your current commitments by looking in 5 or 6 convenient ‘buckets’?
  • What buckets do you / could you use to capture your commitments?